The mindset to getting things organized
All office spaces have a result-oriented layout. Regular employees as well as administrative personnel strive to maintain a high upkeep all year long. Companies even come up with New Year’s resolutions that focus on cleaning, optimizing and reconfiguring office spaces to improve working conditions and freshen-up the environment to enjoy a change in indoor scenery. The first order of business, when it comes to making changes to the office space, is planning ahead. The new undertaking should not interfere with work-related meetings and projects. This can either be a team effort or a singular effort, depending on the desired level of change and inclination towards cleanliness and tidiness.
The plan should take into account the building’s architecture and orientation towards natural lighting. All these factors depend on the type of work involved in the designated area. High-volume work for example, always requires orderly positioned hardware and furniture items to secure a passageway in the middle of the area for people to move freely. On the other hand, areas designated for brainstorming sessions, reading, writing and planning should benefit from natural lighting as much as possible not to strain workers and prevent eye fatigue. Visual perspective aside, it is absolutely essential that these rooms be located in low-traffic areas since noise is a known detrimental factor to workplace health and overall productivity.
Marking out areas that require the most attention
The best way to ascertain the level of change required for each working area is by marking them based on a scale from 1 to 5, 1 being the lowest and 5 the highest. Some areas such as shared spaces (meeting and storage areas) usually require the least attention since every worker strives to maintain professional conduct in front of colleagues. Personal offices and computer stations are where people connect and spend more time. As a consequence, they tend to be more reckless when it comes to maintaining cleanliness.
The cleaning process
The simple cleaning of ordinary dirt and stains that are found on mugs and glasses or tables and desks can be achieved with ordinary soap and water. Oily stains are harder to remove and require special compounds and solvents. These products should be included in a list among others such as cloths, brushes and mops. Logistics are important in relegating tasks to each participant in the cleaning process. Furniture can get scratched badly if sandpaper or sharp-edged tools are used to remove certain stains. The warranty clause can be rendered void and the item would not be eligible for replacement.
This is where general rules and regulations for the interior order must be enforced
Personal desks will most likely harbor a dirty tenant such as a coffee mug. Some desks might even have smudges on them that don’t come off easily. Interior rules and regulations help maintain workplace cleanliness by keeping employees in line with cleanliness practices and provide exemplary conduct rewards that could be purely symbolical in nature but important nonetheless (diplomas, t-shirts, stickers).
When the calendar is coming to an end, the best way for a company to grab the attention of its employees is to make them pitch in with new ideas and thus embrace a collaborative effort to make the workplace more productive. Some employees will even find the whole idea exciting and see it as a break from the mundane. After making sure all staff is involved and ready to tackle the tasks, the supplies need to be prepared as well (trash bags, paper towels, etc.).
No one should miss out on this opportunity to connect with colleagues and work together towards achieving a common goal. It might be a good decision to keep a skeleton crew around to pick up calls and schedule important meetings around cleaning day. Apart from this minor inconvenience, workers should follow through the plan and respect each other’s spaces. Sometimes a cleanup cannot escape the need for a second cleanup. Items that have been used for cleaning should be discarded along with the ones that no longer have a sentimental value. It may be hard for some employees to part ways with objects that have accompanied them during hard-working days but the New Year should find the office environment clean and ready for action.
More money in your pockets or better equipment
If the cleaning day is successful so is the company’s measure of success. See? You didn’t have to pay for team-building seminars or a commercial cleaning company. This can translate into better office equipment or early bonuses for exemplary behavior and quality of work. There is always a plus side to getting things done your way.